Account&See Invoicing and Accounting

Paying In Book

The Paying In Book has two distinct sections.

Payments Pending

The Payments Pending window is the placeholder for all payments that have not yet been Paid into the Bank. A drop down selection box at the top of the form allows you to show the payments waiting to be paid in to the different bank accounts you have set up. Right clicking any payment offers you two choices, to remove payment (if the payment has been stopped for instance) and to move the payment to another bank account.

When you are ready to pay the monies into your bank account(s), select the payments you are including by checking the check boxes on the right hand side of the window. The total number of, and total value of, all payments is shown in the text boxes at the bottom of the screen and the date banked can be selected from the date box on the left hand side.
Once you have made your selection, you should compare the total values and number of payments with that entered into your real paying in book and click on the Bank Payments button in the bottom right hand corner of the window.

Paying In Book

The Paying In section has, at the top of the window, the Bank Account Selection drop down box. Selecting a bank account will populate the Transaction drop down box with all the Paying In transactions to date. To put in simple terms, selecting a bank account is the same as selecting your paying in book - if you had a private account and business account, you would have two separate paying in books. The transaction drop down box is the same as selecting a page or stub within the relevant paying in book.

Once you receive your bank statement, and the payments have cleared you can locate the relevant paying in 'sheet' by selecting the relevant date from the transaction drop down box and then Reconcile the payments by checking the check boxes on the right hand side of the window.

By right clicking a payment, the popup menu allows you to return the payment to the Payments Pending section (for instance, you may get to the bank to find the cheque hasn't been signed) or you can remove the payment from the system (if it were dishonoured for instance).