Account&See Invoicing and Accounting

Numbering Systems

Account&See allows you to choose one of three different invoice numbering systems.

Consecutive Numbering

This is the most common numbering system and simply adds one to the value of the previous invoice's invoice number.
If you issued five invoices, and the previous invoice issued was numbered 1000, the following invoices would be numbered 1001, 1002, 1003, 1004 and 1005.

Customer Based Numbering

If you had two customers, whose Account Codes were ABC and DEF, each customer's database entry would record the last number issued to the customer. For instance, if the last invoice numbers were, to ABC, the number 325 and DEF's was 107, issuing another invoice to ABC would create invoice number ABC326. If your next invoice was to DEF, their invoice number would be DEF108. Two more invoices to ABC would create invoice numbers ABC327 and ABC328.
This numbering system is used in conjunction with the standard default system. Therefore, if you entered a customer and didn't specify a starting number, this customer, together with all receipt customers would use the default incrementing number, i.e. in the Account Book, your invoice numbers may look like: 1001, ABC356, ABC357, 1002, 1003, DEF107, ABC358, 1004, 1005, DEF108 etc. etc.

Date Based Numbering

The final system calculates the invoice number from a combination of the invoice date and a consecutive numbering system.
The first part of the invoice can be either the year, month or both. i.e. for an invoice in July 2006, the first part of the invoice number would be 6 (for the year 2006) and 07 (for the month of July). Added on to this base number is a standard consecutive number, so the last two bills in July would be 6071090, 6071091. The first bill in August would then be number 6081092 (the second and third digits '08' referring to the month of August).
Added to this, you can reset the consecutive numbering at the beginning of each month or the beginning of each year, i.e. if you choose to reset the number at the beginning of each month, in the previous example, the numbers would have run 6071090, 6071091, 6081000.
When it comes to January 2010, the 'base' number would be 1001 (10 for 2010 and 01 for January).

The last two numbering systems currently only work when creating a Standard Invoice. Autobills and Monthly accounts will only use the first numbering system.